Case Study

Kileleni School trims finance admin time by 85%

How a CBC-focused Nairobi primary school automated Mpesa finance workflows, CBC assessments, and parent updates using EBingwa.

About Kileleni School

Kileleni School serves 650 pupils in Nairobi with a strong focus on CBC competency development. Before EBingwa, administrators managed finance in spreadsheets, assessments in separate apps, and parent communication via WhatsApp. It was difficult to keep leadership informed, and Mpesa reconciliation consumed most of the bursar’s Fridays.

“EBingwa removed the bottleneck between finance, teachers, and parents. Mpesa batches auto-match, CBC reports are issued same-day, and my team leaves before dark.” — Grace Wanjiru, School Administrator

Implementation timeline

Week 1: EBingwa imported historic student, guardian, and fee records, configured CBC strands, and set up transport routes. Staff attended a 90-minute walkthrough covering dashboard navigation and offline-first usage.

Week 2: Bursar connected Mpesa paybill statements directly to EBingwa. Automated receipting and arrears alerts launched. Teachers captured CBC evidence on tablets, syncing once connected to campus Wi-Fi.

Week 3 onwards: Guardians received branded portals with fee balances, CBC progress, and transport notifications. Leadership dashboards now show daily fee inflows, attendance, and learning outcomes.

Results after 60 days

Kileleni eliminated redundant manual reconciliation, reduced fee follow-up calls, and gained transparency into student progress. The school now plans to onboard satellite campuses with the same EBingwa configuration.

  • 85% reduction in Mpesa reconciliation time (5 hours → 45 minutes weekly).
  • 60% fewer parent phone calls thanks to portals and automated reminders.
  • 100% adoption of CBC digital portfolios across classes, even when teachers work offline.
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