Case Study

Lakeside Girls digitises CBC portfolios for 1,200 students

A Kisumu girls’ high school equipped teachers with offline-first tools to capture CBC evidence, sync when back on campus, and deliver branded reports to guardians.

Starting point

Lakeside Girls runs a boarding programme with over 1,200 students. Clubs and science projects happen off-campus, so teachers often lacked connectivity when collecting CBC evidence. Paper notes were later transcribed into spreadsheets, resulting in lost records and delayed reports.

“Whether we are in Kisumu or on a field excursion, EBingwa lets us capture CBC evidence live. Guardians now receive curated progress stories every half term.” — Winnie Otieno, Academic Dean

EBingwa rollout

Week 1: Academic leads defined CBC strands and rubrics within EBingwa. Teachers installed the mobile web app and practised offline capture during workshops.

Week 2: Boarding house staff joined, logging wellbeing checks and meal attendance for all houses. Guardians were invited to the portal with 24/7 SMS support from EBingwa.

Week 3: Finance and bursary teams switched from spreadsheets to EBingwa’s invoicing and Mpesa reconciliation, keeping leadership informed through dashboards.

Outcomes after one term

Lakeside now produces CBC narrative reports with multimedia evidence in hours rather than weeks. Teachers spend time with students instead of retyping notes, and guardians value the regular insights.

  • 1,200 CBC portfolios updated every half term with multimedia evidence.
  • 70% reduction in manual data entry for academic staff.
  • Instant guardian visibility via portals, SMS, and WhatsApp digests.
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